Access levels
| Level | What the person can do |
|---|---|
| View | Open and read the file. It opens read-only: the ribbon and editing tools are hidden. |
| Edit | Change the content; changes are saved to your file. |
Only you, as the owner, can rename the file, share it further, or change and remove access.
Who you can share with
Anyone with an UzOffice account. The file is linked to the email address or phone number you enter:
- if the person already has an account with that email or phone number, the file shows up in their list right away;
- if not, they need to sign up with exactly that email address (or have that phone number in their profile) — then the file appears.
There are no public links: a file can't be opened by someone who simply has the address of the page. You also can't share a file with yourself.
What the other person sees
The shared file appears in their Documents or Worksheets list, marked with a icon (Shared with me) and the word Shared under the name. In your own list, files you have shared carry a icon (Shared by me). Removing it from their list with Delete only removes their access — your original isn't affected.
Editing together
No simultaneous editing
UzOffice doesn't merge the edits of several people in real time. If two people edit the same file at the same moment, the version saved last wins and the other person's changes can be lost. Agree who edits when — for example, one person edits, the other only reads.
To see the other person's latest changes, reopen the file (or refresh the page).
Change or remove access
Open the file and click Share again. The All shared access list shows everyone with access. There you can switch a person between View and Edit, or remove them. Removed people can no longer open the file.
If you move a shared file to the Trash, it disappears for everyone you shared it with. Restoring it brings their access back. Deleting it permanently removes it for everyone.
Frequently asked questions
Can I share a link instead?
No. Access is always given to a specific person by email or phone number. If someone without an account needs to see the content, download the file (for example as PDF) and send it.
Can I set an expiry date for access?
Not at the moment. Remove the person from the All shared access list when they no longer need access.
Does a shared file count towards the other person's limits?
No. The file belongs to you and counts towards your storage and file limits.